PotluckPlan

How to Communicate Food Allergies Effectively at Potlucks

Clear communication about food allergies and dietary restrictions is crucial for safe, inclusive potluck events. Here's how to protect everyone while ensuring they can participate fully.

For Potluck Organizers

Collect Information Early

  • Ask about allergies and dietary restrictions in your initial invitation
  • Request specific details: severity, cross-contamination concerns
  • Create a master list to share with all participants
  • Follow up with affected guests to discuss accommodations

Share Guidelines with All Guests

Include in Your Communications:

  • List of known allergies among attendees
  • Request for ingredient lists with dishes
  • Labeling requirements for all foods
  • Cross-contamination prevention guidelines

For Guests with Allergies

Communicate Proactively

  • Inform the host immediately when you RSVP
  • Specify the severity of your allergies
  • Explain cross-contamination risks if applicable
  • Offer to bring safe alternatives for yourself

Safety Strategies

  • Bring your own safe dish to ensure you have something to eat
  • Carry emergency medications (EpiPen, antihistamines)
  • Eat before the event if you're unsure about food safety
  • Ask detailed questions about ingredients before eating

For All Participants

Proper Food Labeling

Essential Label Information:

  • Dish name and main ingredients
  • Common allergens present (nuts, dairy, eggs, etc.)
  • Whether the dish is vegetarian, vegan, or gluten-free
  • Your name for questions

Cross-Contamination Prevention

  • Use separate cutting boards for allergen-free dishes
  • Wash hands and utensils thoroughly between preparations
  • Store allergen-free dishes separately during transport
  • Use dedicated serving utensils for each dish

Common Food Allergens to Watch For

Major Allergens:

  • Peanuts and tree nuts
  • Milk and dairy products
  • Eggs
  • Wheat and gluten
  • Soy
  • Fish and shellfish
  • Sesame

Hidden Sources:

  • Sauces and dressings
  • Seasonings and spice blends
  • Processed ingredients
  • Shared cooking surfaces
  • Garnishes and toppings

Sample Labeling Templates

Basic Food Label

Spinach Lasagna
Contains: Wheat, Milk, Eggs
Vegetarian: Yes
Made by: Sarah Johnson

Detailed Allergy-Friendly Label

Quinoa Salad
Ingredients: Quinoa, cucumber, tomatoes, olive oil, lemon
Free from: Gluten, dairy, nuts, soy
Vegan: Yes
Made by: Mike Chen (mike@email.com)

Emergency Preparedness

For Hosts

  • Know the location of the nearest hospital
  • Keep emergency contact information for guests with severe allergies
  • Have basic first aid supplies available
  • Know how to use an EpiPen if needed

For Guests with Allergies

  • Always carry emergency medications
  • Inform a trusted friend about your allergies and medication location
  • Have emergency contacts readily available
  • Know your limits and don't take unnecessary risks

Creating an Inclusive Environment

  • Treat dietary restrictions with respect and understanding
  • Don't pressure anyone to try foods they're avoiding
  • Offer to help find safe alternatives
  • Make accommodations feel normal, not burdensome

Manage Allergies Safely with PotluckPlan

Our platform helps you collect dietary restrictions, coordinate safe dishes, and communicate important allergy information to all participants.

Create Allergy-Safe Potluck